- Our arts and crafts, specialty foods, vintage finds and food concession vendors are juried and we have implemented category limitations to increase your opportunity for success. Preference is given to makers producing handmade products. We are not accepting applications for commercial sales, direct sales, nonprofit, or political exhibitors at this time.
- Vendors are required to be open and present for the ENTIRE event, this means a two-day event requires a two-day commitment.
- Deadline for entries will remain open until all booths are reserved or the Thursday proceeding the scheduled event.
- Fees are non-refundable.
- Prior to applying, please review size of booth and understand that power is not included nor provided.
- Artists, crafters, makers, and vintage finders must be able to fit into a 12'x12' space and not overflow out beyond your designated space.
- First time vendors must also provide a minimum of five quality pictures with your application. Photo specifications are outline in the application for each vendor type.
- After your application is submitted, it goes through a review process. Affirmed vendors will receive an emailed letter of approval and invoice to remit booth fees. Acceptance is not final until booth fees are paid in full.
- Should your application be accepted, then your application serves as a fully binding contract in agreement with our policies.
- Upon acceptance you will have 72-hours to remit payment of fees, after the fee payment deadline expires your space will no longer be held and may awarded to the next applicant on the list.
- Each exhibitor is responsible for their own display and items. Lucky Ladd Farms assumes no responsibility for loss or damage.
SPECS, SETUP & TEARDOWN
- Vendors are assigned a booth space that is 12'x12' in size. Should you require a larger area then you will need to reserve additional spaces.
- Setup begins at 8:00 AM on the day of the event. Vendors must be ready at farm opening. Tear down begins at farm closing time as scheduled on the day of event. Event times can be found on the application since they vary throughout the season.
- Tents, tables, chairs, etc. will need to be provided by the vendor.
- Vendors will be required to secure their tents with weights, stakes are not permitted.
- Vendors are to designate on their application if their booth will be emitting any type of sound including but not limited to music, humming generators, etc.
- All arts and crafts, specialty foods, and vintage finds vendors are limited to a maximum of two people per event. Additional staff needed to assist with setup or tear down will need to be off premises before the farm opens and may return at closing time, alternatively, you can purchase tickets for them to stay and attend the event. We do not provide labor for loading or unloading vendor's trucks.
- Vendors will not be able to park vehicles inside the farm park or next to their booths. All vehicles will be required to move to designated parking areas at least 30 minutes before the event begins.
- Vendors are responsible for keeping their area clean during the event and upon completion of tear down.
CONCESSIONAIRE/ FOOD SERVICE VENDOR INFORMATION
- All concessionaires / food service vendors must operate out of a fully licensed and inspected food truck or food trailer. Tents will not be permitted for food services.
- Concessionaires will be required to provide copies of valid permit from the Tennessee Department of Health and along with proof of insurance.
- Concessionaires will be required to provide a detailed descriptions of the food you want to bring. Food service vendors will not be allowed to bring items not listed and approved by Lucky Ladd Farms.
- Concessionaires, preparing food on-premises are permitted a maximum of four staff. Additional staff needed to assist with setup or tear down will need to be off premises before the farm opens and may return at closing time, alternatively, you can purchase tickets for them to stay and attend the event.
What is the difference between a specialty foods exhibitor and a concessionaire or food service provider?
A specialty foods exhibitor is selling food that is typically considered as a "unique and high-value food item made in small quantities from high-quality ingredients." Specialty foods will have been processed, prepared, and packaged off-site. They are ready to sell off the shelf but might also be sampled. They are often described as being artisanal or gourmet and might include items such as cheeses, chocolates, jarred goods, or freshly baked.
A food service concessionaire on the other hand will prepare food/beverages made to order on-site during the event.
WHAT ELSE IS INCLUDED?
- 4 FREE complimentary single-day-visit admission tickets to Lucky Ladd Farms Fun Park and Petting Zoo per event you participate in, with the option to purchase additional tickets at a discounted rate. Tickets are good for the season the event your are participating in is scheduled for and may be distributed to family and friends or given-away to your preferred customers!