VENDORS

• Our arts and crafts, specialty foods, vintage finds and food concession vendors are juried and we have implemented category limitations to increase your opportunity for success. Preference is given to makers producing handmade products. We are not accepting applications for commercial sales, direct sales, nonprofit, or political exhibitors at this time.
• Vendors are required to be open and present for the ENTIRE event, this means a two-day event requires a two-day commitment.
• Deadline for entries will remain open until all booths are reserved or the Thursday proceeding the scheduled event.
• Fees are non-refundable.

• Prior to applying, please review size of booth and understand that power is not included nor provided.
• Artists, crafters, makers, and vintage finders must be able to fit into a 12'x12' space and not overflow out beyond your designated space.
• First time vendors must also provide a minimum of five quality pictures with your application. Photo specifications are outline in the application for each vendor type.
• After your application is submitted, it goes through a review process. Affirmed vendors will receive an emailed letter of approval and invoice to remit booth fees. Acceptance is not final until booth fees are paid in full.
• Should your application be accepted, then your application serves as a fully binding contract in agreement with our policies.
• Upon acceptance you will have 72-hours to remit payment of fees, after the fee payment deadline expires your space will no longer be held and may awarded to the next applicant on the list.
• Each exhibitor is responsible for their own display and items. Lucky Ladd Farms assumes no responsibility for loss or damage.

• Vendors are assigned a booth space that is 12'x12' in size. Should you require a larger area then you will need to reserve additional spaces.
• Setup begins at 8:00 AM on the day of the event. Vendors must be ready at farm opening. Tear down begins at farm closing time as scheduled on the day of event. Event times can be found on the application since they vary throughout the season.
• Tents, tables, chairs, etc. will need to be provided by the vendor.
• Vendors will be required to secure their tents with weights, stakes are not permitted.
• Vendors are to designate on their application if their booth will be emitting any type of sound including but not limited to music, humming generators, etc.
• All arts and crafts, specialty foods, and vintage finds vendors are limited to a maximum of two people per event. Additional staff needed to assist with setup or tear down will need to be off premises before the farm opens and may return at closing time, alternatively, you can purchase tickets for them to stay and attend the event. We do not provide labor for loading or unloading vendor's trucks.
• Vendors will not be able to park vehicles inside the farm park or next to their booths. All vehicles will be required to move to designated parking areas at least 30 minutes before the event begins.
• Vendors are responsible for keeping their area clean during the event and upon completion of tear down.

Lucky Ladd Farms is almost entirely an all-outdoor venue. You are reserving a space for an event that will be held outdoors. Safety of our guests, staff, and animals are primary considerations, therefore Lucky Ladd's will occasionally close our facility due to severe weather conditions.

Operations and market activities will go on regardless of outdoor temperatures so please dress accordingly. Operations and market activities will remain open during periods of light rain. However, operations may be suspended if there is lightning, torrential downpours, or flooding in the area.

A weather forecast, for Lucky Ladd Farms physical location, showing a probable chance of consistently heavy rain that is 60% or greater during our scheduled hours of operation will automatically result in cancellation of operations and market activities for the day. (Consistently means the forecast shows a high chance of rain here at the farm for the better part of the day. This does not apply for a storm passing through.) Once a decision is made to cease operations for the day, we will not reopen, even if weather conditions improve later in the day.

Rain checks to attend a different market are only issued to on-site vendors should it become necessary for the Farm to close early for the remainder of the day due to inclement weather.

Should a decision to close be made before opening for the day then vendors will have the option to transfer their booth rental fees to another event, receive a voucher credit to use towards a future event, or request a full refund. Should the vendor opt for a full refund then complimentary tickets which have been issued will be voided. Fees may be pro-rated depending on the number of days impacted by weather related closure.

Closure notifications are (1) emailed to vendors, (2) announced on our information hotline recording, and (3) posted on our Facebook page should cancellation of outdoor activities be necessary.

IMPORTANT: Please do not assume weather conditions at Lucky Ladd Farms are the same as your location. Decisions will be based on our physical location only.

REFUND POLICY: Booth rental fees are non-refundable, unless Lucky Ladd Farms Inc. is forced to completely cancel the entire event. Fees may be pro-rated depending on the number of days impacted by a closure. Failure to set up as scheduled, for any reason, is considered a no-show and will result in full forfeiture of rental fees.

REFUND POLICY: Booth rental fees are non-refundable, unless Lucky Ladd Farms Inc. is forced to completely cancel the entire event. Fees may be pro-rated depending on the number of days impacted by a closure. Failure to set up as scheduled, for any reason, is considered a no-show and will result in full forfeiture of rental fees.

• All concessionaires / food service vendors must operate out of a fully licensed and inspected food truck or food trailer. Tents will not be permitted for food services.
• Concessionaires will be required to provide copies of valid permit from the Tennessee Department of Health and along with proof of insurance.
• Concessionaires will be required to provide a detailed descriptions of the food you want to bring. Food service vendors will not be allowed to bring items not listed and approved by Lucky Ladd Farms.
• Concessionaires, preparing food on-premises are permitted a maximum of four staff. Additional staff needed to assist with setup or tear down will need to be off premises before the farm opens and may return at closing time, alternatively, you can purchase tickets for them to stay and attend the event.

What is the difference between a specialty foods exhibitor and a concessionaire or food service provider?

A specialty foods exhibitor is selling food that is typically considered as a "unique and high-value food item made in small quantities from high-quality ingredients." Specialty foods will have been processed,  prepared,  and packaged off-site. They are ready to sell off the shelf but might also be sampled. They are often described as being artisanal or gourmet and might include items such as cheeses, chocolates, jarred goods, or freshly baked.

A food service concessionaire on the other hand will prepare food/beverages made to order on-site during the event.

Kids Market is designed to support kid entrepreneurs who are artists, crafters, bakers, farmers, and creators. Kids Market is held in conjunction with our Makers Markets.

• To participate, you must be a creative kid, 18 years old or younger. Kid vendors 13 years of age and younger must have a guardian present.
• Kids are limited to one 12'x12' booth space per family. Only kids creations should be sold at the booth. Tell us what you plan to sell in your application...Be creative! Think creative art, slime, jewelry, felted products, plants, produce, baked goods, soaps, birdhouses, anything you have made or grown to sell. We want to showcase a variety of goods and not have too many of the same things.
• You will need to bring your own table, chairs, tent, and any supplies you need to display your items. You will need to arrive early to set up your booth so you are ready for customers at opening time.
• You are responsible for all sales at your booth, including your own cash, change, and any other method of payment you choose to accept.
• You must register to reserve a booth. There is no booth fee for kids! Booth size is approximately 12'x12'. You will receive an email from us confirming your reservation, as well as, details, reminders, and updates about the event.
• Prior to applying, please understand that power is not included nor provided.
• Kids Market Vendors must be able to fit into a 12'x12' space and not overflow out beyond your designated space.
• Each exhibitor is responsible for their own display and items. Lucky Ladd Farms assumes no responsibility for loss or damage.

• 4 FREE complimentary single-day-visit admission tickets to Lucky Ladd Farms Fun Park and Petting Zoo per event you participate in, with the option to purchase additional tickets at a discounted rate. Tickets are good for the season the event your are participating in is scheduled for and may be distributed to family and friends or given-away to your preferred customers!